Enhanced Purchasing

Much more from the POP system.

The Defacto Enhanced POP module extends the feature set of the standard Sage module by including many new useful additions. The module can be used alongside the standard module with some options seamlessly replacing their Sage counter-parts.

Supplier quotations including up to six quantity-price breaks can be recorded and the Purchase Order Entry and Raise MRP Orders options can automatically derive the price appropriate for the quantity required.

Better features are available to manage order dates and price by date.

Suppliers can be put 'on-hold' preventing orders from being raised or printed. If more specific control is required, the purchase of specific parts can be authorized or prohibited from suppliers.

Supplier Accreditation details are maintained showing status and certification expiry and Purchase Order Entry is limited to authorized suppliers only. Suppliers can be 'superseded' when buying decisions are changed.

When orders are amended, the Revision Control system automatically tracks and audits the alterations by maintaining a change control history. Details of the changes can be printed on the Purchase Order Revision Print or can be forwarded to suppliers automatically using Sage Paperless, DbForm or a custom supplier portal.




Supplier Template Purchase Orders

Purchase Order Revision Control

Supplier-Part Price Breaks

Supplier Accreditation

Fast-Track Purchase Order Sub-Contracting

Supplier Quotation Management/Source of Supply

Automatic Delivery and Carriage Charges

Purchase Order Pricing by Date

Suspended/Superseded Suppliers

Suspended Stock

PO Schedule Print

PO Forced Completion

Purchase Order Notes and Extra Analysis


Standard template orders can be entered and then copied to create live orders.

A delivery and carriage charge sub-system will be available in 2007 which will automatically apply service charges to purchase orders to cover these items.

Bill of material information can be printed on goods receipt documentation to help with refurbishment environments.


A fast-track sub-contract sub-system is also included with the goods receiving process with a new back-flush feature to manage sub-contractor free-issue and consignment stocks.

Extra analysis fields and Technical Pages can be added to purchase orders as well as date and time stamped history logs which can be used to record order progression and correspondence.

New links form a tightly-coupled relationship with the Defacto Quality Management and Vendor Returns modules.

Company Updates

Cost Effective Bar coded data capture straight into Sage. Scan bar-coded transactions on wireless hand-held devices on-line in real time or off-line. DefCapture offers solutions for all bar coding needs such as scanning a single goods receipts right up to a full Warehouse Management system with location control, guided and min-max zone picking and full batch and lot tracking > http://bit.ly/2M8mXOn

Take Sage on the road for Proof of Delivery, Van Sales, Field Service Activity Recording including load planning, vehicle check, load check, delivery POD, sales and invoicing, in the field testing and results gathering and expenses and travel monitoring > http://bit.ly/2KbuhLw

Defacto offers support cover for every module and every bespoke project it ships > http://bit.ly/2OzURwW

The Defacto Quality Management module provides the means by which an organisation can analyse and manage its performance across its range of activities > https://goo.gl/SGFpVU

Dashboards from Defacto provides a means of visualising Business Intelligence from the comprehensive knowledge of all of the factors that affect business contained within the Sage database > http://bit.ly/2I7f5ht


Latest News

21 May 2018 / Alec Willis
21 May 2018 / Alec Willis
21 May 2018 / Alec Willis

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United Kingdom
+44 (0) 114 255 8599
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