Stock Archiving

Spring Clean your Inventory

Defacto has a new module which can clear down old and retired stock items along with their associated bill of materials and routes. Working from a list of stock codes the routine applies the standard Sage business logic rules for ensuring inventory items can be removed without compromising the database and then quickly and automatically updates the database. The list of stock codes can either be keyed and reviewed or prepared, for example, using the Report Writer from criteria such as last movement date or analysis codes.

Stock items can either be deleted completely or removed and saved to an archive store for subsequent retrieval.


The solution also includes a powerful Archive Enquiry facility which allows drill-down into stock details, stock history, batches, allocations, batch tracking data, bill of material details inclusion full explosion and route details. The Enquiry can also be used on live data too, providing an extremely useful one-stop Stock Enquiry console for Sage.

If archived stock, BOM and route details are needed again, they can easily be retrieved from the archive files.

In order to assist in clearing down old production data, the module offers two out-of-the-box analysis tools. The first is a Stock Obsolence report which identifies items which have not been used for a given period and also to user specified selection criteria. The second option provides a powerful bill of material Examination tool which scans the selected bill of material and returns a list of items which are unique to the bill and which may be archived at the same time as the bill. Both options can directly update the Stock Archive list to drive the clear down and archive automatically.

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